1. Policy Statement
Photos and videos are a normal part of club life - gradings, demonstrations, and celebrating progress -
but they involve children, so we're deliberate about how and when they're used. This policy explains
our approach, and works alongside our
Privacy Policy and our
Electronic Communications & Social Media Policy,
which covers online communication more broadly.
2. Consent Options
When you (or your child) join the club, and at any time afterwards via your profile, you can choose
separately whether you're happy for photos to be used for:
- The private part of this website - for example, attendance screens and internal member pages
- Our public website - for example, class photos or event write-ups
- Our Facebook page - for sharing news and celebrating gradings
- General promotional material - such as posters or welcome sheets for new members
These are independent choices - saying yes to one doesn't mean yes to all of them. You can change your
mind at any time by updating your profile or contacting us, and we'll stop using new photos of you (or
your child) accordingly.
3. Photos and Video Taken by Us
- Only instructors, or those given specific permission, take photos or video during a session
- We won't take close-up photos of a child in a way that isn't appropriate to the training context
- Where consent hasn't been given for a child, we take reasonable care to keep them out of, or unidentifiable in, any photo we intend to share publicly
4. Parents and Members Taking Photos
- No photography or video during a normal training session without an instructor's permission
- Parents may photograph or record their own child at gradings and club events with instructor approval
- Please don't post photos of other people's children online, including in a club WhatsApp or Facebook group, without their parent's permission
- No filming of training sessions for public posting (e.g. YouTube, TikTok) without explicit permission from the club and everyone shown
5. Our Social Media and Website
- We only post photos where the relevant consent has been given (see Section 2)
- We don't publish full names alongside photos of junior members
- If you spot a photo you'd like removed, contact us and we'll take it down promptly